Administrative Assistant, Service Unit, GIZ Türkiye (Ref. Code: AA/SU1225)


Main Responsibilities

Administrative & Organizational Support
- Ensure efficient day-to-day operations and information flow within the project and with the Country Office.
- Organize workshops, events, seminars, study visits, and partner travel, including duty trip expense processing.
- Manage translations, coordination with translation companies, and related payments.
- Maintain the project’s data and filing systems, including inventory tracking with the On-Site Asset tool.
- Provide continuous support to advisors with On-Site Reporting/Operations and preparation of the KOMP report.

Financial & Accounting Support
- Support monthly accounting, financial planning, and monitoring of financial open items (e.g., obligos/commitments).
- Process local payments and conduct daily invoice checks, processing, and record-keeping.
- Ensure complete and accurate financial documentation for internal controlling and external/internal EU audits.
- Review staff travel expenses and fund requests prior to approval.
- Collect and organise invoices and supporting documentation.

Procurement & Contracting Support
- Assist in procurement of goods, equipment, and services in line with GIZ and EU regulations.
- Contribute to maintaining a strong internal control system, including separation of functions and compliance with the Code of Conduct.
- Ensure proper application of procurement rules and EU sanctions list checks.

Administrative Coordination
- Support coordination of project infrastructure (facility management, logistics, fleet management, IT services) in consultation with the line manager and country office.
- Perform other project-related tasks as assigned by the Head of Service Unit I.

Required qualifications, competencies, and experience

- University Degree in Accounting, Finance, Business Administration or in a relevant field,
- At least 1 year of professional experience in accounting and financing, in the private sector, NGOs and /or an international organisation, dealing with different forms of financial management, contractual and administrative procedures
- Experience in the context of EU-funded projects is an asset.
- Advanced IT skills (Microsoft Office Suite).
- Fluent in English; knowledge of German is an added value.
- Strong communication and interpersonal skills.
- Excellent coordination and facilitation skills.
- Proactive and team-oriented mindset with attention to details.

Applications:
Interested and qualified candidates are requested to apply by submitting their CV and a Cover Letter in English to hr.tuerkei@giz.de, mentioning the position reference code AA/SU2026 in the subject line of the e-mail, or apply directly from Engelsiz Kariyer webpage.

The deadline for application is the 2nd of January, 2026.

GIZ is committed to gender balance and diversity without distinction as to race, sex or religion. GIZ is encouraging persons with disabilities to apply for the position.